Carpet Cleaning AI Quote Generator

The intake form asks four to six questions tuned for carpet cleaning: type of service (carpet only, carpet plus upholstery, carpet plus tile, full deep clean, move-in or move-out, water damage emergency, area rug pickup), number of rooms (with hallways and stairs counted separately), specific concerns (pet stains, pet odor, traffic patterns, set-in stains, no concerns just maintenance), urgency (today emergency, this week, this month), zip code, and an optional notes field. The form submits into n8n.

The workflow normalizes the inputs, runs them through an OpenAI prompt seeded with realistic per-room pricing (typically thirty-five to seventy per room for hot water extraction, with hallway and stair count adders), per-square-foot pricing for larger areas, stain treatment upcharges, pet odor and deodorization (forty to a hundred per room upcharge), upholstery cleaning (per piece by size), tile and grout (per square foot), area rug pickup (varies by size and material), water damage emergency response (premium), and commercial recurring contract pricing. The JSON gets templated into a branded HTML email with the company's logo, the room-by-room breakdown, the total estimate, and a one-click booking link.

A matching SMS fires through Twilio. Total time from form submit to estimate in hand, around twenty-five seconds.

Carpet cleaning customers are deadline-driven (event coming up, move-in date, end of lease) and they will book the first company that confirms a slot. Most carpet cleaners fail at the speed game because the technician is on a job, the inquiry from this morning gets a callback at end of day, and the customer has already booked the competitor.

The cleaner sees the inquiry, sees no booking, and assumes the customer found a cheaper company. They found a faster company.

A typical four-room residential cleaning runs two to three hundred. Adding upholstery, tile, and pet treatment can push the total to four to seven hundred. Move-out jobs run higher because of stain treatment.

Commercial recurring customers generate three to eight thousand annually. A carpet cleaning company pulling forty inbound inquiries a month and booking twelve at thirty percent is roughly industry baseline. Push booking rate to fifty percent on instant-quote leads, which is realistic, and the company adds eight extra jobs a month at a blended ticket of three hundred.

That is twenty-four hundred a month in extra revenue, on lead flow they are already paying for. The retainer pays for itself in the first month.

Complete n8n workflow with the Tally trigger, field normalization, OpenAI quote generation, email templating, and Twilio SMS dispatch. Tally form schema with carpet cleaning questions, including conditional branching that surfaces pet-specific questions, water-damage-emergency questions, and commercial-recurring questions. OpenAI system prompt seeded with realistic per-room pricing, square-foot pricing, stain and odor upcharges, upholstery, tile and grout, area rug, mattress, water damage, and commercial pricing.

Branded HTML email template with room-by-room breakdown, total estimate, and a one-click booking link. Twilio SMS template that fires alongside the email. Setup guide for the OpenAI key, the Twilio number, the domain authentication, and the brand swap.

Also included: a follow-up sequence for unbooked jobs.

Plan two hours including the screen-share with the owner. You import the n8n workflow, paste the Tally form into the company's website, wire in their domain so the email comes from the company name, swap in the logo and the brand colors, and test by submitting a fake quote for four rooms plus stairs with pet stain treatment.

The pricing logic benefits from a real call with the owner: they will want to set the per-room rates that match their local market, set the stain treatment and pet odor upcharges, tune the upholstery and tile pricing, and adjust the commercial recurring contract pricing. That conversation takes thirty minutes.

Once tuned, the system runs without intervention. Agency operators bill setup at three to five hundred, retainer at two to three hundred a month.